Events Assistant – Toronto office

WWF

Where:
245 Eglinton Avenue East, Toronto, ON M4P 3J1
(South-east corner of Mt. Pleasant Road & Eglinton Avenue East)

Start Date:
Wednesday, March 9, 2016

End Date:
Wednesday, April 20, 2016

Committment:
1 day/week; 4 hours per week; Wednesday afternoons; 1:00pm – 5:00pm*

*Please note: MUST BE AVAILABLE BOTH EVENT DAYS: SATURDAY, APRIL 16 and SUNDAY, APRIL 17; 4:30AM – 1:00PM.

Purpose:
WWF-Canada is seeking a dedicated, detail-oriented and enthusiastic volunteer to assist with the preparation and execution of WWF’s CN Tower Climb for Nature.  Working directly alongside the volunteer coordinator, the Events Assistant will provide administrative and logistical support for the planning and delivery of WWF-Canada’s most significant fundraising event.  

Responsibilities:

Volunteer Recruitment & Event Preparation

  • Assist with the screening and placement of volunteers
  • Answer Climb-related correspondence (email and telephone) 
  • Assist with the preparation of attendance sheets 
  • Monitor and sort applications; assigning roles appropriate to experience and interest
  • Attend and participate in weekly WWF staff Climb meetings

Volunteer Training

  • Assist with the preparation and delivery of training manuals and orientation packages
  • Coordinate volunteer sign-in stations and maintain attendance logs

Event Day Coordination

  • Assist with the preparation for the arrival of staff and volunteers; setting up volunteer area and organizing supplies
  • Coordinate the volunteer sign-in station; maintaining attendance logs for both days
  • Direct volunteers to appropriate locations
  • Assist with the delivery of supplies and raffle tickets
  • Provide support to the volunteer coordinator as needed
  • Troubleshooting as required
  • Assist with tear down of volunteer area as required

Post Event Wrap Up

  • Attend post-mortem meeting with volunteer coordinator; providing feedback and suggestions for future Climbs

Experience and Desired Skills:

  • Experience with large scale event coordination a definite asset
  • Previous volunteer coordination experience a definite asset
  • A positive, outgoing and approachable personality a must
  • A minimum of 2 years of customer service experience required
  • Highly detail-oriented 
  • Fast and accurate typing skills; data entry experience preferred
  • Proficient with MS Office applications; specifically: Excel, Word and Outlook
  • Experience with Google Docs a definite asset
  • A team player who is flexible to change
  • Must be trustworthy and able to use discretion when handling confidential information
  • An excellent communicator with first-rate follow through

Benefits:

  • Gain valuable experience through the preparation and execution of a large-scale, high profile fundraising event with Canada’s leading conservation organization
  • First-hand experience with best practices for volunteer engagement 
  • Meet and work with WWF staff and volunteers

Training:
Comprehensive and ongoing training will be provided.  The volunteer coordinator will be accessible throughout the process; explaining procedures and answering any questions.

Dress Code:
Our office is business casual.

Please Note:  ALL office volunteers MUST be 18 years of age.

APPLY FOR THIS POSITION:
Please complete our Online Volunteer Application Form and attach your resume.  Selected candidates will be invited to attend a telephone and in-person interview.  References will also be required.
While we appreciate all of our applicants, only those selected for inteviews will be contacted. 

TELUS is proud to be the presenting sponsor of WWF’s volunteering program, championing passionate and hardworking conservation volunteers for the future.

WWF-Canada is an equal opportunity employer. We welcome diversity in the workplace and encourage applications from all qualified candidates including women, members of visible minorities, persons with disabilities, and aboriginal peoples.

WWF-Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a volunteer opportunity, please advise the Volunteer Department’s Representative in a timely fashion of any accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.