Associate Specialist, Research and Support, Oceans

WWF

Position Description
 
Reporting to the Manager, Oceans, the Associate Specialist, Research and Support, Oceans is a highly organized individual who performs a combination of entry-level conservation responsibilities combined with expert-level administrative support for WWF-Canada’s Oceans Program.
 
Key Responsibilities
 
Oceans Conservation

  • Gather information and provide research related to fisheries, marine protected areas, marine renewables and species, as assigned.
  • Contribute to community engagement initiatives, as needed.
  • Assist Manager and, VP, Oceans, and members of the Oceans team with document preparation and editing, including creation of PowerPoint presentations on a variety of topics.

 Administrative Coordination

  • Provide routine financial administrative tasks in support of the Oceans Program, including but not limited to: expenditure tracking, expense reconciliations, petty cash management and invoice processing
  • Maintain expense tracking processes and conduct monthly statement reconciliation
  • Maintain third party contract schedule and expense tracking processes
  • Assist Manager in the preparation and delivery of routine and ad hoc internal and external financial and program plan reports
  • Assist with the effective scheduling and execution of meetings and events and staff travel, as required
  • General office administration including maintaining professional appearance of common spaces, reception, document storage, ordering office supplies, IT liaising, and providing high level office orientation to new staff and volunteers

What We Are Looking For:

  • A university degree in a relevant discipline and experience in financial and office administration.
  • Excellent writing, editing and communication skills.
  • Ability to research various topics effectively and within at times constrained timelines.
  • Thorough knowledge of Microsoft Office Suite with particular emphasis on Excel and PowerPoint.
  • Knowledge of marine ecosystems and species would be considered an asset.
  • Flexibility to adjust to dynamic work environment.
  • Excellent judgment and independent decision-making skills.
  • Ability to set priorities, complete work with minimal supervision and meet deadlines.
  • Ability to work on a multitude of projects at the same time without compromising quality or efficiency.
  • Ability and desire to work as a team player.
  • Contribute to an organizational culture that attracts, keeps and motivates top quality staff.

Other Information
This is a 1-year contract based in our Halifax office.
 
How to apply:
If you are interested in applying for this exciting opportunity, you may submit your application:
 
Online
 
https://home.eease.com/recruit/?id=15312561 Please submit your cover letter and resume as one document. 
 
OR
 
Direct Mail
 
Attn: Human Resources Department
245 Eglinton Ave. Suite 410
Toronto, ON
M4P 3J1
 
If you are submitting an application via direct mail, please include your answers to the following questions:

  1. Are you legally eligible to work in Canada?
  2. This role is based out of our Halifax office.  Is there anything that would prevent you from working out of our Halifax office?
  3. Please acknowledge your understanding that this is a one-year contract position.
  4. What are your salary expectations?
  5. How flexible are your salary expectations?
  6. When are you available to start?
  7. Apart from its mission, what do you feel makes WWF-Canada an employer of choice?
     

Deadline to Apply:  Please ensure that your application is receiving on or before: July 1, 2016; 5:00pm EST. 
 
Commitment to Diversity and Accessibility: 
 WWF-Canada is an equal opportunity employer. We welcome diversity in the workplace and encourage applications from all qualified candidates including women, members of visible minorities, persons with disabilities, and aboriginal peoples.
 
WWF-Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, please advise the Human Resources Representative in a timely fashion of any accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.
 
We thank all applicants for their interest in joining WWF-Canada.  Given the volume of applications received, we request that you do not follow up your application with a phone call.  We will contact only those candidates selected for interviews and thank you for your understanding.