Specialist, Procurement and Contracts
The Specialist, Procurement and Contracts is responsible for contract and procurement related activities within WWF-Canada. As a member of the Finance and Planning division you will source services, evaluate and compare vendors, negotiate and create contracts or agreements, and identify risks.
The Specialist, Procurement and Contracts will further play a key role in minimizing risks, increasing efficiencies, and optimizing value for WWF-Canada by establishing strong vendor relationships, driving environmental sourcing, ensuring inclusive and sustainable practices, and creating value for money paid. In addition to these responsibilities, you will play a role in organizational and project risk management and ensure organizational compliance with lobbying and privacy legislation requirements.
- Source services as required, compare and evaluate vendors for selection, and provide effective support to business areas in development of vendor relationships.
- Collaborate internally with departments to procure services appropriate to meet organizational needs.
- Secure legal basis for sound partnerships and contracted work favourable to WWF-Canada.
- Negotiate with vendors to address misalignments and mediate disagreements to contract terms, seeking advice on interpretation and mediation as needed.
- Coordinate/arrange engagements between different vendors/suppliers.
- Enhance and maintain standardization of agreement workflows, practices, procedures, and templates.
- Prepare contracts according to agreement requirements and manage workflows and approvals.
- Review and track agreements; maintain database with effective search functionality of contracts.
- Prepare and deliver communications and financial reporting to executives, contractors, and donors.
- Ensure alignment to WWF Network standards and compliance.
Compliance and Risk Management
- Review and analyze agreements and risk management documents to ensure compliance with government and WWF-Canada policies and standard procedures.
- Identify, assess, and mitigate risks relating to activity and agreements; seeking legal advice as needed.
- Evaluate, assess, and report on conservation project risk assessments and screenings per WWF-Canada standards.
- Manage organizational risk assessments; collaborate with leaders to document and advise on mitigation measures.
- Coordinate annual insurance renewal.
- Fulfill WWF-Canada’s regulatory requirements in lobby registrations and filings.
- Train staff on regulations, reporting processes, and privacy legislation.
- Bachelor’s degree in Business Administration, Economics, or a related discipline or equivalent combination of education, training, and experience; procurement certification is an asset.
- 3 to 5 years of experience working independently in a similar position; charitable sector experience is an asset.
- 2+ years of experience in full-cycle procurement, risk management, corporate compliance, and lobbying.
- Organized and methodical approach to project management and systems thinking to manage competing priorities and meet strict deadlines, reliably.
- Ability to interpret rules, regulations, and implications as they relate to compliance, lobbying and political activities
- Strong logic and reasoning skills to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems to make measured decisions.
- Problem sensitivity to recognize and articulate when a circumstance is or has the potential to present a risk.
- Analytical thinking with strong attention to detail and the ability to follow and draw upon critical information through complex documentation.
- Knowledge of privacy legislation, regulatory compliance, and risk assessments.
- Knowledge of procurement processes, and contract management and Canadian contract law.
- Dedicated team player with well-developed interpersonal skills.
- Strong verbal and written communication skills to produce clearly written documents attention to detail.
- A customer service orientation with focus on fostering positive relationships and successful negotiations.
- Ability to work with limited supervision and maintain confidentiality.
- This is a hybrid work from home/work from home role that can be based out of any WWF-Canada office – Toronto, Montréal, Ottawa, Victoria, St. John’s, or Iqaluit. Or the role can be based in Thunder Bay, ON, or Saint John, NB.
- Starting Salary Range: $60,000 – $65,000 annually
Deadline to Apply
If you are interested in applying for this exciting opportunity, please click <Apply>, and ensure that your application is received on or before November 17, 2023, 5pm EST.
Interested applicants are encouraged to apply early, as interviews may begin prior to position closing date
Commitment to Diversity and Accessibility
Our vision is a Canada with abundant wildlife where nature and people thrive and we value and rely on diversity of thought, knowledge, expertise, and lived experience to help bring our vision to life.
We recognize that experience comes in many forms and skills are transferable. If you feel that your unique experiences can enhance our vision, we encourage you to apply – even if you don’t meet 100% of the requirements.
We encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
We are committed to a barrier-free and equitable recruitment & selection process. If you are contacted in relation an opportunity to join our team and require an accommodation at any point in the process, please advise the recruiter of your specific needs. We commit to managing these requests in a confidential manner.