Associate Specialist, Accounts Payable

Finance & Planning Associate Specialist, Accounts Payable
Starting Hourly Rate: $25.13/hour to $26.26/hour, plus 4% vacation pay
Posted 1 month ago


The Associate Specialist, Accounts Payable is responsible for all aspects of the accounts payable function. The position processes payments on a timely basis, works with vendors to resolve invoice queries, and make alternative payments when advised.


Weekly Pay Cycle

  • Verify GL coding and process invoices, employee expenses, and credit card expense reports, ensuring compliance with policies and sales tax regulations.
  • Process payments using the A/P software solution.
  • Confirm appropriate expense approvals by liaising with employees and/or their managers.
  • Process journal entries

Staff and Vendor Customer Service

  • Respond to and resolve internal inquiries and issues related to accounts payable.
  • Build strong working relationships with employees and vendors.
  • Follow up with vendors on invoice queries.
  • Support various team members with the procurement process.
  • Train new staff on the accounts payable process and database.
  • bank deposits.

Data Analysis and Reporting

  • Review and reconcile various accounts.
  • Report on cashflow.
  • Suggest process improvements and automation where appropriate.
  • Maintain accurate files, and provide overall documentation management.
  • Contribute to the annual IRS Form 990 and CRA T3010 filing.
  • Support the year-end financial statement audit.
  • Track key metrics such as delinquent expense reporting, and recommend course of action.

Corporate credit card management

  • Issue and manage corporate credit cards for staff.
  • Manage credit limits, and follow-up with staff accordingly.

Special projects

  • Support the team in various special projects.


  • 3+ years of demonstrated hands-on working experience in a full-cycle accounts payable environment required.
  • Some higher education or vocational training in accounting and/or business an asset.
  • Working knowledge of the accounting cycle and provincial sales tax regulations.
  • Capable of maintaining confidential information and can convey confidential information discretely.
  • Well-developed interpersonal skills.
  • Adept at drafting routine written communications (e.g., short notes, briefs, take minutes).
  • A customer service orientation with focus on fostering positive relationships.
  • Identify & align with WWF’s core values: Courage, Integrity, Respect, and Collaboration.

Other Information

  • This position is a hybrid role, requiring the individual to work in office 1-2 days per week in Toronto.

Deadline to Apply

If you are interested in applying for this exciting opportunity, please click Apply, and ensure that your application is received on or before June 24, 2024, at 5 pm EST.

Commitment to Diversity and Accessibility

Our vision is a Canada with abundant wildlife where nature and people thrive and we value and rely on diversity of thought, knowledge, expertise, and lived experience to help bring our vision to life.

We recognize that experience comes in many forms and skills are transferable. If you feel that your unique experiences can enhance our vision, we encourage you to apply – even if you don’t meet 100% of the requirements.

We encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

We are committed to a barrier-free and equitable recruitment & selection process. If you are contacted in relation an opportunity to join our team and require an accommodation at any point in the process, please advise the recruiter of your specific needs. We commit to managing these requests in a confidential manner.